Privacy and Security Policies

Generative AI Association with registered address in Madrid (via de las dos Castillas 33, Madrid, 28224, Spain) is responsible for the processing of data collected through this website https://www.generativeaiassociation.org/ (hereinafter, the Website).

This privacy policy regulates the collection and treatment of personal data that is provided by the Users of the Website, when they access, browse or make use of its functionalities.

  • Contact: The User can contact the Generative AI Association through the forms on the Website. With your consent, you agree to provide Generative AI Association with identifying information such as your name and surname, email and telephone, as well as the reason for the query you wish to make. We will use this data to process the query and contact the User.

    We will store data for this purpose for one year, unless other periods are applicable.
  • Association: To be an Associate or a Member of the Generative AI Association, it will be necessary to provide your identification data, such as name, surname and email, as well as billing and payment information, all necessary for the processing of your registration.

    The purposes for the collection of data will be the deal with such request and if the request meets all the requirements, for the following purposes:
    • Management of the activities of the Association and its representative bodies.
    • Management of legal-economic relations between the Association and the Associate.
    • Management of the Association’s relations with third parties, legal and physical, public and private.
    • Management and organization of activities of all kinds that are carried out in compliance with the purposes of the Association.
    • The legal authorization will be the contractual execution and Generative AI Association will keep your data while you are associated and afterwards stored for up to five more years, for tax procedures and to cover possible responsibilities, as long as no other terms are applicable.
  • Directory of Associates and Members: Generative AI Association may make the profiles of its Members and Associates public in order to appear in the Generative AI Association Associate Directory. The use of this data is only for the public communication of the Associate’s profile in the search engine of the Website.
  • Event registrations: It is possible to register through this website for the events which are organised by the Generative AI Association.The non-associated User must provide their identification and contact information, as well as, if it is not a free event, payment and billing information. If you are an Associate or a Member of the Generative AI Association, once you access the Website, your data will be loaded directly.

The legal basis for the use of this data is based on the correct execution of the contract, since its use is necessary to formalize the registration, participation and purchase of tickets to the Events.

If the User registers in a free event, organized by the Generative AI Association, their personal data will be processed, in addition to the purpose of managing their registration and attendance, also with the purpose of managing the sending of commercial communications, news or calls for upcoming events, as well as offers of own services. The basis of such use is the legitimate interest of the Generative AI Association.

  • Cookies: The website has technology for the implementation of files called Cookies on the User’s computer. Cookies are used to improve your browsing experience of the Website, analyze user browsing and be able to offer you personalized content. In any case, they can be blocked or disabled through the browser’s configuration options. If you want more information, you can consult our Cookies Policy.

The legal basis of this use is based on the consent of the User.

Register of collaborating companies.

List of Registered User.

Newsletter.

Own advertising.

We do not sell, trade, or otherwise transfer to third parties your personally identifiable information. This does not include trusted third parties who assist us in operating our services, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.

We may also disclose your information if we believe it is reasonably necessary to comply with the law, government officials, or other third parties in the event of a subpoena, court order, or similar legal proceeding, as long as the transfer is authorized by law or to protect rights, property or safety of us or others. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising or other uses.

Our website and domain use services such as Google Analytics and others. These third parties may also use cookies and/or web beacons on our website and online services.

Information collected by these tools regarding your use of our website (including your IP address) and services may be transferred to the servers of these third parties and stored on those servers. These parties use this information to analyze your use of our website and services, to create reports on website activity for website owners and to provide other services related to website activity and Internet usage. These third parties may disclose this information to others if they are legally obligated to do so or if other third parties process this information on behalf of third parties.

The information obtained through these cookies is stored on Google servers located in the United States, a country whose legislation does not guarantee a level of data protection adequate to the criteria of the European authorities. By accepting the use of cookies, you are also consenting to the international transfer of your personal data to Google in the United States.

Occasionally, at our discretion, we may link to or offer third party products or services on our website. These third party websites have separate and independent privacy policies. Therefore, we have no responsibility or liability for their content and activities.
Nonetheless, we seek to protect the integrity of our website and services and welcome any feedback about these sites.

The User may at any time revoke consent to the processing of their data or exercise their rights of access, rectification, erasure, portability, opposition and limitation of processing.

These rights require the possibility of identifying the user requesting them and linking their identity to the data we have obtained, to whom they have been provided and for what purposes they have been processed.

However, we will not be able to establish this link to any of the data we process for the sole purpose of accessing the website, unless you can provide certain identifying documentation (e.g., a certificate from your Internet Service Provider stating the IP address assigned to you at a specific date and time).

To exercise the aforementioned rights, you may contact us via e-mail at privacy@generativeaiassociation.org.

If you believe that your right to the protection of personal data has been violated, you may file a complaint with the Spanish Data Protection Agency.

We have adopted the necessary technical and organizational measures to ensure the security of all personal data and to avoid its alteration, loss, unauthorized access or processing, given the state of the technology, the nature of the data stored and the risks to which they are exposed, whether these are derived from human action or from the physical or natural environment. However, you should be aware that Internet security measures are not invulnerable.

Our website, products and services are all directed at persons of a legal age.

By using our website and our services, you agree to our privacy policy and you guarantee:

Than you are of a legal age.

That all the information you provide is accurate and truthful.

That you agree to safely store the passwords and identification codes and, in case you lose them, to notify us as soon as possible. Unless you make us aware of such issues, we are exempt from liability for any misuse by unauthorized third parties.

Generative AI Association, as a meeting point for global innovators driving responsible Generatie AI development, reaffirms its commitment to ensure information security in all its business processes. This Document is a framework for this commitment, which applies to all phases of the information life cycle: generation, distribution, storage, processing, transport, consultation and destruction, as well as to the information systems that support them.

Generative AI Association adopts security controls to preserve, at all times, the five basic dimensions of information security:

  • Confidentiality: Guarantee that data and systems are only accessed by duly authorized persons.
  • Integrity: Guarantee the accuracy of information and systems against alteration, loss or destruction, whether accidentally or fraudulently.
  • Availability: Ensuring that information and systems can be used as and when required.
  • Traceability: Guarantee that the actions of an entity can be attributed exclusively to that entity.
  • Authenticity: Guarantee that an entity is who it claims to be, or that it guarantees the source of the data.

The basic principles governing this policy are as follows:

  • To provide the material, economic and human resources necessary for the performance of the tasks related to Security.
  • Define the information and systems that support the company’s strategic assets, expressing the determination to achieve the levels of security and risks necessary to profitably certify their protection, guaranteeing security and controlled access to information, and thus improve the quality of the services offered by the company to its customers.
  • Implement adequate controls to guarantee the secure treatment of information in operations and adequate security measures in the networks through which the information is transmitted.
  • On the part of the organization’s personnel, with the appropriate awareness aspects so that the Information Security Policy has the maximum dissemination within the organization, developing short, medium and long term objectives and incorporating specific motivation and training techniques.
  • The Information Security Policy is the main tool to guarantee the Information Security and the objectives of the system. Likewise, the regulations, standards, procedures, attributions of each person in charge, as well as the conflict resolution mechanisms with specific scope within the Management System will be defined.
  • Establish appropriate security requirements in contractual relationships with suppliers and collaborators. Security incidents will be managed quickly, effectively and appropriately to minimize their impact.
  • It will be mandatory to comply with legal requirements, contractual rules and any other requirements related to information security that is applicable to the Generative AI Association.
  • Ensure the commitment and promotion of the continuous improvement of the Information Security management system.

Generative AI Association, under the supervision of its corporate management, is committed to disseminate its security policy approved in July 2023, making it available to all stakeholders and promoting and ensuring its mandatory compliance for all employees and stakeholders of the Generative AI Association.